Meeting Makeup Opportunities - Make up Policies

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ATTENDANCE REQUIREMENTS

The 2007 RI Council on Legislation approved over 300 changes in RI’s operating guidelines. Two of them affect attendance.

1- Previously, the minimum attendance requirements included the need to attend 60% of the club meetings in each six month period and at least half of those needed to be attendance in our club with the remaining half done as any acceptable makeup. Those numbers have been changed, The new minimum attendance requirement is that Rotarians must attend or make up at least 50% (instead of the previous 60%) of the meetings each six months and at least 30% of the regular meetings must be in their own club (i.e., not make ups). What that boils down to in numbers of meetings is that the minimum number of meetings attended in our club each six months is eight and make ups is five for a total of 13 meetings (the previous amounts were eight and eight and a total of 16).

2-Previously, individuals excused from attendance for reasons approved by the board as well as those that have requested excused attendance because their total age and Rotary service totaled 85 years were not counted in attendance statistics for the club. The new rule requires that we count as absent all those excused except under the 85 year rule.  (The Rule of 85 is one where the sum of a member's age and the number of years of rotary membership equals or exceeds the number of 85 may be excused from membership requirements). 

APPROVED MAKE UP AND EXCUSAL POLICY

Missed meetings may be made up in a number of ways. Make up meetings are authorized at any Rotary Club meeting anywhere in the world within the time period of two weeks before or after the missed meeting. This also applies to make ups on line at authorized e-clubs.

Leaves of Absences may be approved by the board for current members in good standing for up to six months.

Club activities approved by the board and Club Board Meetings will also count toward attendance.

If members make-up an abence via e-club, please contact the Club Secretary to have attendence records reflect the change for month-end statistics.

In accordance with the RI policy above, members with excessive absences that are not excused with a make-up meeting will recieve a letter from the Secretary and may be requested to resign from the club. 

EXCUSED ABSENCES

Club members may seek an excused absence from regular meetings if they have personal or business obligations that prevent them from attending meetings or make-ups.  Please send a request letter to the club secretary to request a leave of absence.